Benefit Options

• New Hire Enrollment

  Eligible new hires have 30 days from their hire date to enroll in benefits online. Please see the 2025 Benefit Guide (PDF) for plan-specific eligibility requirements. To access Workday, visit the logins page (hamline.edu) select Workday, and log in using your Hamline username and password. To make benefit elections as a new hire, look for an action item in your inbox to complete your new hire enrollment. Please note the enrollment information will not be sent until all other new hire tasks are completed in Workday.

• Qualifying Life Change Events

  Changes may only be made to your benefits if you experience a Qualifying Life Change Event. In order to be eligible to make a change to your benefits, you must do so within 30 days from the date of the life change event. Qualifying Life Change Events are:

  • Legal marital status
    • Marriage, divorce, legal separation or annulment, and death of spouse
  • Number of dependents
    • Birth of child, adoption, placement for adoption, assuming primary support of a child or an unmarried dependent child, and death of a dependent
  • Employment status
    • Your dependent gains or loses access to employer sponsored coverage
  • Dependent status
    • Change due to age or other circumstance which causes your dependent to satisfy or cease to satisfy eligibility requirements under the plan
  • Medicare or Medicaid Eligible status
    • You or your spouse become Medicare or Medicaid eligible

  Changes to your benefits are completed online in Workday. Once logged in, under the Menu dropdown, select the Benefits and Pay icon, and under the Tasks and Reports section, select the Change Benefits button. This will bring you to the page where you select your Benefit Event Type and Benefit Event Date. Make the appropriate changes needed and submit. The form goes to the Benefits Administrator for approval.

• Annual Open Enrollment

  Open Enrollment is your annual opportunity to add, change, or drop benefit coverage for you and your family without a qualifying life event change. Hamline University typically has open enrollment annually in November, with changes becoming effective on the first of the new year. 

  View the Hamline 2024 benefits guide (PDF)
  View the Hamline 2025 benefits guide (PDF)

• 403 (b) Retirement Account Changes

  Any retirement changes need to be completed in Workday. Once logged in, under the Menu dropdown, select the Benefits and Pay icon, and under the Tasks and Reports section, select the Change Retirement Savings button. This will bring you to the page where you select Edit and type in the Change Date. Make the appropriate changes needed and submit.

• HSA (Health Spending Account) Changes

  Any HSA changes need to be completed online in Workday. Once logged in, under the Applications section, select the Benefits icon and under the Change section, select the Benefits button. This will bring you to the page where you select your Benefit Event Type: HSA Change and Benefit Event Date. Make the appropriate changes needed and submit.

• Medical Plans: Medica Insurance
  • Overview: Hamline has four medical plans to choose from and three network options. If you need assistance determining what plan or network is the best option for you, or reviewing prescription information, please utilize Hamline's Medica Pre-Enrollment website.
  • Additional resources: Finding a Physician or Facility, Pharmacy Information, and Wellness Resources.
  • Website: Once you are enrolled in the Hamline Plans with Medica, you can register an account online at mymedica.com. This site is a one-stop shop to help answer all of your Medica questions.
  • Customer service: 952-945-8000 or 1-800-952-3455.
• Health Savings Account (HSA): Optum
  • Overview: Employees who select coverage under plans A or B are eligible to contribute to a Health Savings Account (HSA) through Optum. Contributions made to a HSA are deducted from your payroll check pre-tax and may be used to pay for IRS approved medical, dental and vision expenses; contributions made to HSA accounts roll over to the new calendar year if unused.
  • Additional resources: Basic HSA information (PDF) and HSA frequently asked questions (PDF).
  • Visit Optum's website.
  • Customer service: 1-877-891-1022 
• Health Care Flexible Spending Plan (FSA): ThrivePass
  • Overview: Hamline has Medical Flexible Spending Accounts (FSA) through ThrivePass. FSA plans can be used to pay for IRS approved medical, dental and vision expenses. FSA plans are elected annually, pre-tax contributions made to a FSA must be utilized by December 31 annually.
  • Visit ThrivePass' website.
  • Customer Service: 1-866-855-2844 
• Dental Plan: Delta Dental
  • Overview: Hamline has two network options through Delta Dental: Delta Dental PPO and Delta Dental Premier. No plan selection is required, both network options are available at the same cost options.
  • Visit Delta Dental's website.
  • Customer service: 1-800-448-3815
• Vision Plan: EyeMed
  • Overview: An annual vision exam is covered by regular medical insurance as an annual visit, however, the EyeMed Vision plan assists if an employee wears glasses or contacts. When using a in-network provider, EyeMed will pay a portion of the glasses or contact expenses. EyeMed helps with glasses or contacts in a calendar year, but not both in the same calendar year.
  • Additional resources: EyeMed member web instructions (PDF), Sun Perks (PDF), mobile app and provider locator (PDF).
  • Visit Eyemed's website.
  • Customer service: 1-888-203-7437

Wellbeing opportunities

• Walker Fieldhouse

  The fieldhouse includes a three-court gym as well as recreation and athletic practices for tennis, track, baseball, fastpitch softball, basketball, and volleyball. The fieldhouse also includes a fully equipped gymnastics facility, an indoor running track, a strength and fitness weight room, three racquetball courts, and a state-of-the-art sports medicine room.

  Learn more about Walker Fieldhouse

• Clarence Nelson Fitness Center

  The Clarence Nelson Fitness Center is located on the second floor of Walker. Its weight training and fitness room houses 4,000 square feet of exercise equipment, including strength training machines, treadmills, rowing machines, exercise bikes, elliptical machines, and standard free weight sets.

  Learn more about the fitness center

• Bush Center pool

  Home of Hamline's swimming and diving team, Hamline's pool connects to the adjacent Walker Fieldhouse. This professional athletic facility is available to all students, faculty, and staff for use during open swim hours.

  Learn more about the pool 

• Campus recreation

  The Hamline University Campus Recreation program is designed to provide a wide range of team and individual recreational activities. Campus Recreation incorporates intramurals, sports clubs, fitness, and special events, and is open to all current Hamline students, staff, and faculty. 

  Learn more about campus recreation