Certification process
If you wish to be certified, please fill out the Hamline van certification Google Form.
Note: This process can take up to three weeks, so please plan accordingly.
Van reservations
Vans may be rented by Hamline campus departments, athletics, and clubs and organizations for legitimate, college-based purposes.
Hamline University maintains a small fleet of vehicles that may be rented by Hamline campus departments, athletics and clubs and organizations for legitimate, college-based purposes. Campus-owned vehicles may not be rented for personal use. Vehicle reservations must be made by completing the Hamline van reservation Google Form. Trips of more than 450 miles one-way must be approved by the Dean of Students per the Student Travel Policy.
The following information is required when requesting Hamline van(s):
- Number of vans (each van will need a separate form filled out)
- Date of departure
- Time of departure
- Date of return
- Time of return
- Destination of trip (city or address)
- Department or organization name
- Complete budget number
- Name of the driver(s)
If you are van certified and wish to reserve a van, please fill out the Hamline van reservation Google Form.
Who may rent a vehicle?
Only van-certified drivers may request a van reservation. However, authorization from the requester's department head or organization chairperson is required to submit verification to complete the process. For student groups the requester should coordinate a van request through the Student Involvement Center in the Anderson Center room 319. Campus recreation related requests must be approved by the Campus Recreation Budget Authority.
Vehicle rental costs
Vehicle rentals are billed to the sponsoring department or campus organization on a monthly basis using the budget number that is provided.
A 12-person van (driver and 11 passengers) is charged $1.00 per mile and a flat daily rate of $45 per van per day.
Cancelations
Van reservations may be canceled before the time of the reservation without any charge. If the van reservation is canceled after the van reservation start time, the department or organization will be charged the minimum amount of the vehicle rental fee for that reservation. This also applies to a no-call/no-show. A cancelation request must be submitted by email to the Public Safety Office at security@hamline.edu. It is the responsibility of the van requester and/or group to properly cancel the van reservation(s) in due time to not incur any charges.
Van fuel
The van fuel price is included with the price of the van rental for local trips. Vans will have (at minimum) three quarters of a tank of fuel daily. For trips that use all the van fuel, the department or organization is responsible to refuel the van(s) enough to return the vehicle to campus.
Transportation alternatives
Vans are on a first come, first serve basis. If no vans are available, Hamline Public Safety does not provide alternative transportation.
Van interiors
The vans are shared vehicles and the interiors of the vans are to be kept clean by each group of users. Each group is expected to clean up after themselves after use. If the vans are found to be in unfavorable conditions, the group will be charged an additional $50 cleaning fee.
Weather
The Office of Public Safety can deny van use in case of inclement weather per the Hamline Vehicle Use policy.
